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Policy on Research Misconduct

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Policy on Research Misconduct

 

Chapter 1: General Provisions

Article 1. Purpose

This policy is designed to prevent the illegitimate research behavior of members and to present the basic principles and direction necessary to observe the ethical regulations for research papers by establishing the ethical standards for submitted/presented/inserted (prearranged) research papers in the journal Studies in Humanities and Social Sciences (hereinafter “this learned journal” or SHSS) published by the Institute of Humanities and Social Sciences of Honam University (hereinafter “this learned institute” or IHSS).

Article 2. Scope of Application

This policy will be applied to all members submitting manuscripts and to all works published by this learned institute.

 

Chapter 2: Ethical Regulations

Article 3. Basis

All authors presenting and submitting written materials shall offer them on the basis of their dedication to the goal of academic development and societal betterment per the articles of association of this learned institute, and therefore shall observe these ethical regulations.

Article 4. Definition of Terms and of Violations

§1. Behavior against scholarly ethics (hereinafter “illegal behavior”) is comprised of fake/falsification/plagiarism/self-plagiarism/improper indication of the paper’s author(s) and similar activities that occur at any point in a paper under offer to this learned journal. Specifically:

1.      “Fake” refers to any behavior that falsely represents research results or refers to non-existent data.

2.      “Falsification” means behavior that distorts the contents or results of research, whether one’s own or others’, by manipulating the research material, equipment, or process, or by deteriorating or deleting selected data.

3.      “Plagiarism” refers to behavior that uses the ideas, content, results, or other unique elements of others’ research without proper citation and without the addition of new interpretation and presentation.

4.      “Self-plagiarism” refers to behavior that reuses a substantial part of material previously offered by an author (or one of two or more co-authors) and accepted for any academic journal or other publication, whether exactly as previously printed or after minor modification, without proper citation or reference and express permission from copyright holders. (Note: when previous publication is specified, even with proper citation, reference, and permission, a submission to this learned journal will be rejected for consideration.)

5.      “Improper indication of the paper’s author(s)” refers to behavior that that does not correlate actual authorship with the names of authors as submitted to this learned journal, and that does not correlate with the creators of the research process, results, and analysis.

§2. Possible plagiarism corresponding to the above discussion will be investigated through a verification system utilizing the Paper Plagiarism Prevention System.

§3. A submitting author or co-author cannot be a reviewer of his or her own submission.

Article 5. Obligation for Observance of Ethical Regulations

The members of this learned institute shall agree that they will observe the ethical regulations when they submit proposed articles.

Article 6. Ethics Committee

Adjudication of issues arising from suspected illegal behavior as described in Article 4, as well as any other behavior that may raise ethical concerns even if not specifically enumerated, will be carried out by a specially created ethics committee to be composed of nine members. The chair shall be the director of this learned institute; other members shall be appointed on the recommendation of any officer of the IHSS.

Article 7. Ethics Committee Meetings

The ethics committee chair will convene and lead committee meetings whenever a significant issue involving suspected illegal behavior arises. Deliberations require the presence of a majority of committee members. Decisions require the approval of two thirds (2/3) of the members present. In cases that the chair determines, after informal discussion with committee members, involve only trivial infractions or issues, the chair may choose not to convene a meeting but instead submit the issue for written deliberation and dispensation by committee members.

Article 8. Investigation Committee and Request for Submission of Data

The ethics committee can select a smaller investigation committee from among its members to closely examine all relevant material. Either the full ethics committee or the investigation committee can request any informant regarding putative illegal behavior, the author(s) under examination (hereinafter “examinee”), and any witnesses or others offering testimony for additional data. If such a request is made the examinee must comply.

Article 9. Confidentiality and Protection of the Rights of Informants and Examinees

§1. Ethics Committee members or others involved from this learned institute are not allowed to expose the identity of an informant directly or indirectly, and the informant’s name shall not appear in any investigative report.

§2. All matters related to the committee’s response to alleged illegal behavior, including but not limited to information, investigation, deliberations, resolution, and measures taken, shall be maintained in secret until the verification process for the illegal behavior is completed. Persons directly or indirectly participating in the investigation are not allowed to transmit any information acquired during the investigation and deliberations. If after completion of the investigation and adjudication process appropriate disclosure is deemed necessary by the ethics committee, it can be disclosed through a resolution of the committee.

Article 10. Raising of Objections and Guaranteeing Rights of Defense

The ethics committee shall inform all relevant persons in advance of relevant procedures, and shall guarantee to the examinee the right and opportunity to state opinions, to raise objections, and to offer a defense.

Article 11. Judgment

§1. The ethics committee shall deliberate and adjudicate based on the evidence presented, including objections raised and defense(s) offered, and then notify the informant and examinee of the results.

§2. If a final adjudication of the results of the investigation does not emerge from a consensus among committee members, it will be decided by a formal vote requiring the presence of a majority of registered committee members and the approval of at least two thirds (2/3) of committee members present.

§3. If the informant or the examinee protests against the committee’s adjudication of the results of the investigation, the informant or examinee can request re-deliberation by the ethics committee by submitting the relevant reason within ten (10) days from the date when they were notified of the result.

§4. Review of the propriety of the reason for requesting re-deliberation and a decision on whether to proceed with it will be made through informal polling of committee members within ten (10) days of receiving the explanation and appeal. If they decide that a re-deliberation is merited, they shall convoke the same investigation committee again, create a new investigation committee, and otherwise recommence investigation and deliberations within ten (10) days.

§5. If such a re-deliberation process is launched, the entire process shall be completed within thirty (30) days, after which the informant and examinee will be informed of the results.

 

Chapter 3: Measures after Verification of Illegal Behavior

Article 12. Results of Deliberations Leading to a Recommendation for Disciplinary Measures

The ethics committee, on the basis of a majority of its members being present and with the approval of at least two thirds (2/3) of members present, can recommend disciplinary measures to the director of this learned society. The director shall decide the proper disciplinary measure and notify the author(s) involved of the decision.

Article 13. Levels and Types of Disciplinary Measure

§1. The ethics committee recommendations and the director’s decisions with regard to disciplinary measures shall be made through reference to the following levels and types of disciplinary measure, as appropriate:

1.      Notice: To inform the author(s) of the relevant paper of the determination of illegal behavior and to formally request better attention to the infraction in future scholarship.

2.      Warning: To inform the author(s) of the relevant paper of the determination of illegal behavior, to formally request better attention to the infraction in future scholarship, and to withdraw the paper from inclusion in this learned journal.

3.      Reprimand: To inform the author(s) of the relevant paper of the determination of illegal behavior, to withdraw the paper from inclusion in this learned journal with a formal statement explaining why it has been withdrawn (see §3 below), and to forbid the author or designated principal writer from submitting any future papers for at least three (3) years.

§2. In the case of plagiarism, the director of this learned institute shall, after taking one of the above disciplinary measures, deliver an official letter of apology to the author(s) of the work that has been plagiarized.

§3. When the disciplinary measure includes withdrawal and an article to be withdrawn has been published prior to final determination by the ethics committee of illegal behavior (including re-deliberation if sought and approved), the ethics committee shall publicize on the homepage of the IHSS and the next issue of this learned journal the reasons for its withdrawal.

§4. The ethics committee shall next notify the Korea Research Foundation of its determination that the relevant work involved illegal behavior as specified. If one or more authors is not Korean and therefore not subject to oversight by the Korea Research Foundation, the committee should notify any academic or other research institution with which affiliation is claimed.

§5. In the case of a paper prepared with specified funding for research expenses, the ethics committee shall inform the research support agency involved of the illegal behavior.

Article 14. Disclosure of Record

The final report on the committee’s deliberations and decisions can be disclosed after the adjudication process is completed, but information regarding the identity of informants, investigators, witnesses, testifiers, expert consultants in the field, etc., can be excluded from disclosure if any possibility exists of disadvantage to the persons involved.

Article 15. Other Provisions

Other matters not specifically addressed in this Policy shall comply with related national and international law and accepted academic practices.

 

 

Supplementary Provision

These revised regulations, in force since February 1, 2015 with minor modifications as of March 1, 2019, replace and supplement the regulations enforced since January 1, 2007.